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LESSION : 5 FORMATING TEXT

by Sheetal Panwar | May 21, 2021 | TECHNICAL POINT | 0 comments

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        <h2>Word :  FORMATING TEXT </h2>        
        <h4>TABLE OF CONTENT</h4>                           
    <header> <h1 style="text-align: center;"><strong>Word - Formatting Text</strong></h1><h3 style="text-align: center;"><strong>Lesson 6: Formatting Text</strong></h3></header><h3 style="text-align: center;"><strong>Introduction</strong></h3><p style="text-align: justify;"><strong>Formatted text</strong> can draw the reader's attention to specific parts of a document and emphasize important information. In Word, you have several options for adjusting text, including <strong>font</strong>, <strong>size</strong>, and <strong>color</strong>. You can also adjust the <strong>alignment</strong> of the text to change how it is displayed on the page.</p><p style="text-align: justify;">Optional: Download our practice document.</p><p style="text-align: justify;">Watch the video below to learn more about formatting text in Word.</p><h4 style="text-align: justify;">To change the font size:</h4><ol style="text-align: justify;"><li>Select the text you want to modify.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_size_select.png" alt="Selecting text to modify" /></li></ol><ol style="text-align: justify;"><li>On the <strong>Home</strong> tab, click the Font Size drop-down arrow. Select a font size from the menu. If the font size you need is not available in the menu, you can click the Font Size box and <strong>type</strong> the desired size, then press <strong>Enter</strong>.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_size_menu.png" alt="Selecting a font size" /></li></ol><ol style="text-align: justify;"><li>The font size will change in the document.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_size_result.png" alt="The new font size" /></li></ol><p style="text-align: justify;">You can also use the <strong>Grow Font</strong> and <strong>Shrink Font</strong> commands to change the font size.</p><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_size_grow_shrink.png" alt="The Grow Font and Shrink Font commands" /> <h4 style="text-align: justify;">To change the font:</h4><p style="text-align: justify;">By default, the font of each new document is set to Calibri. However, Word provides many other fonts you can use to customize text.</p><ol style="text-align: justify;"><li>Select the text you want to modify.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_font_select.png" alt="Selecting text to modify" /></li><li>On the <strong>Home</strong> tab, click the <strong>drop-down arrow</strong> next to the <strong>Font</strong> box. A menu of font styles will appear.</li><li>Select the font style you want to use.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_font_menu.png" alt="Changing the font style" /></li><li>The font will change in the document.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_font_result.png" alt="The new font style" /></li></ol><p style="text-align: justify;">When creating a professional document or a document that contains multiple paragraphs, you'll want to select a font that's easy to read. Along with Calibri, standard reading fonts include Cambria, Times New Roman, and Arial.</p><h4 style="text-align: justify;">To change the font color:</h4><ol style="text-align: justify;"><li>Select the text you want to modify.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_color_select.png" alt="Selecting text to modify" /></li><li>On the <strong>Home</strong> tab, click the <strong>Font Color</strong> drop-down arrow. The <strong>Font Color</strong> menu appears.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_color_menu2.png" alt="Changing the font color" /></li><li>Select the font color you want to use. The font color will change in the document.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_color_result2.png" alt="The new font color" /></li></ol><p style="text-align: justify;">Your color choices aren't limited to the drop-down menu that appears. Select <strong>More Colors</strong> at the bottom of the menu to access the <strong>Colors</strong> dialog box. Choose the color you want, then click <strong>OK</strong>.</p><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_color_more_colors.png" alt="The Colors dialog box" /> <h4 style="text-align: justify;">To use the Bold, Italic, and Underline commands:</h4><p style="text-align: justify;">The Bold, Italic, and Underline commands can be used to help draw attention to important words or phrases.</p><ol style="text-align: justify;"><li>Select the text you want to modify.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_emphasis_select.png" alt="Selecting text to modify" /></li><li>On the Home tab, click the Bold (<strong>B</strong>), Italic (<em>I</em>), or Underline (<u>U</u>) command in the <strong>F</strong><strong>ont</strong> group. In our example, we'll click Bold.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_emphasis_command.png" alt="Making text bold" /></li><li>The selected text will be modified in the document.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_emphasis_result.png" alt="The bolded text" /></li></ol><h4 style="text-align: justify;">To change text case:</h4><p style="text-align: justify;">When you need to quickly change text case, you can use the <strong>Change Case</strong> command instead of deleting and retyping text.</p><ol style="text-align: justify;"><li>Select the text you want to modify.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_case_select.png" alt="Selecting text to modify" /></li><li>On the Home tab, click the <strong>Change Case</strong> command in the <strong>Font</strong> group.</li><li>A drop-down menu will appear. Select the desired case option from the menu.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_case_menu.png" alt="Changing the text case" /></li><li>The text case will be changed in the document.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_case_result.png" alt="The new text case" /></li></ol><h4 style="text-align: justify;">To highlight text:</h4><p style="text-align: justify;">Highlighting can be a useful tool for marking important text in your document.</p><ol style="text-align: justify;"><li>Select the text you want to highlight.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_highlight_select.png" alt="Selecting text to highlight" /></li><li>From the <strong>Home</strong> tab, click the <strong>Text Highlight Color</strong> drop-down arrow. The <strong>Highlight Color</strong> menu appears.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_highlight_menu.png" alt="Choosing a highlight color" /></li><li>Select the desired highlight<strong> color</strong>. The selected text will then be highlighted in the document.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_highlight_result.png" alt="The highlighted text" /></li></ol><p style="text-align: justify;">To remove highlighting, select the highlighted text, then click the <strong>Text Highlight Color</strong> drop-down arrow. Select <strong>No Color</strong> from the drop-down menu.</p><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_highlight_no_color.png" alt="Removing highlighting" /> <p style="text-align: justify;">If you need to highlight several lines of text, changing the mouse into a <strong>highlighter</strong> may be a helpful alternative to selecting and highlighting individual lines. Click the <strong>Text Highlight Color</strong> command, and the cursor changes into a highlighter. You can then click and drag the highlighter over the lines you want to highlight.</p><h4 style="text-align: justify;">To change text alignment:</h4><p style="text-align: justify;">By default, Word aligns text to the <strong>left margin</strong> in new documents. However, there may be times when you want to adjust text alignment to the center or right.</p><ol style="text-align: justify;"><li>Select the text you want to modify.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_alignment_select.png" alt="Selecting text to highlight" /></li><li>On the <strong>Home</strong> tab, select one of the four alignment options from the <strong>Paragraph</strong> group. In our example, we've selected <strong>Center Alignment</strong>.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_alignment_command.png" alt="Paragraph alignment commands" /></li><li>The text will be realigned in the document.<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/formatting_alignment_result.png" alt="The realigned text" /></li></ol><p style="text-align: justify;">Click the arrows in the slideshow below to learn more about the four text alignment options.</p><ul style="text-align: justify;"><li><img src="https://media.gcflearnfree.org/ctassets/topics/233/format_align_wide_1.png" alt="aligned left" /><p><strong>Align Text Left</strong><strong>:</strong> This aligns all selected text to the left margin. The Align Text Left command is the most common alignment and is selected by default when a new document is created.</p></li><li><img src="https://media.gcflearnfree.org/ctassets/topics/233/format_align_wide_2.png" alt="aligned center" /><p><strong>Center</strong><strong>: </strong>This aligns text an equal distance from the left and right margins.</p></li><li><img src="https://media.gcflearnfree.org/ctassets/topics/233/format_align_wide_3.png" alt="aligned right" /><p><strong>Align Text Right</strong><strong>:</strong> This aligns all selected text to the right margin.</p></li><li><img src="https://media.gcflearnfree.org/ctassets/topics/233/format_align_wide_4.png" alt="justified" /><p><strong>Justify</strong><strong>:</strong> Justified text is equal on both sides. It lines up equally to the right and left margins. Many newspapers and magazines use full justification.</p></li></ul><p style="text-align: justify;">You can use Word's convenient <strong>Set as Default</strong> feature to <strong>save</strong> all of the <strong>formatting</strong> changes you've made and automatically apply them to new documents. To learn how to do this, read our article on Changing Your Default Settings in Word.</p><h3 style="text-align: center;">Challenge!</h3><ol style="text-align: justify;"><li>Open our practice document.</li><li>Scroll to <strong>page 2</strong>.</li><li>Select the words <strong>For Rent</strong> and change the <strong>font size</strong> to <strong>48 pt</strong>.</li><li>With the text still selected, change the <strong>font</strong> to <strong>Franklin Gothic Demi</strong>. <strong>Note</strong>: If you don't see this font in the menu, you can select a different one.</li><li>Use the <strong>Change Case</strong> command to change For Rent to <strong>UPPERCASE</strong>.</li><li>Change the color of the words <strong>For Rent</strong> to <strong>Gold, Accent 4</strong>.</li><li><strong>Remove the highlight</strong> from the phone number (919-555-7237).</li><li>Select all of the text from <strong>For Rent</strong> to <strong>(919-555-7237)</strong> and <strong>Center Align</strong>.</li><li><strong>Italicize </strong>the text in the paragraph below <strong>About Villa Piña</strong>.</li><li>When you're finished, your page should look like this:<br /><img src="https://media.gcflearnfree.org/content/5672fb048d7fa90eb4ddc8c0_12_17_2015/word2016_format_text_img.png" alt="Formatting Text Challenge" longdesc="" />  </li></ol>       
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