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<h2>MS POWER POINT : SAVING PRESENTATION</h2>
<h2 style="text-align: center;"><strong>LESSION : MS POWER POINT SLIDE BASICS</strong></h2><h3 style="text-align: center;"><strong>INTRODUCTION</strong></h3><p style="text-align: left;">Every PowerPoint presentation is composed of a series of <strong>slides</strong>. To begin creating a slide show, you'll need to know the basics of working with slides. You'll need to feel comfortable with tasks like <strong>inserting</strong> a new slide, <strong>changing the layout</strong> of a slide, <strong>arranging</strong> existing slides, <strong>changing the slide view</strong>, and <strong>adding notes</strong> to a slide.</p><p style="text-align: left;">Optional: Download our <strong><a style="color: #ff00ff;" href="https://media.gcflearnfree.org/content/5c0923ae77c0500354728517_12_06_2018/powerpoint_slidebasics_practice.pptx">practice presentation</a>.</strong></p><p style="text-align: left;">Watch the video below to learn more about slide basics in PowerPoint.</p><iframe src="https://www.youtube.com/embed/TZfcVbKJs1E?rel=0&showinfo=0" frameborder="0" allowfullscreen="allowfullscreen"></iframe><h4 style="text-align: left;">Understanding slides and slide layouts</h4><p style="text-align: left;">When you insert a <strong>new slide</strong>, it will usually have <strong>placeholders</strong> to show you where content will be placed. Slides have different <strong>layouts </strong>for placeholders, depending on the type of information you want to include. Whenever you create a new slide, you'll need to choose a slide layout that fits your content.</p><img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_understanding_layouts.png" alt="Different slide layouts" /><p style="text-align: left;">Placeholders can contain different types of content, including text, images, and videos. Many placeholders have <strong>thumbnail icons</strong> you can click to add specific types of content. In the example below, the slide has placeholders for the <strong>title</strong> and <strong>content</strong>.</p><img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_understanding_slides2.png" alt="A slide with empty placeholders" /><h4 style="text-align: left;">To insert a new slide:</h4><p style="text-align: left;">Whenever you start a new presentation, it will contain <strong>one slide</strong> with the <strong>Title Slide</strong> layout. You can insert as many slides as you need from a variety of layouts.</p><ol style="text-align: left;"><li style="text-align: left;">From the <strong>Home</strong> tab, click the <strong>bottom half</strong> of the <strong>New</strong> <strong>Slide</strong> command.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_insert_bottom.png" alt="Clicking the bottom half of the New Slide command" /></li><li style="text-align: left;">Choose the desired <strong>slide layout</strong> from the menu that appears.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_insert_layout.png" alt="Choosing a slide layout" /></li><li> </li><li style="text-align: left;">The new slide will appear. Click any <strong>placeholder</strong> and begin typing to add text. You can also click an <strong>icon</strong> to add other types of content, like a <strong>picture</strong> or <strong>chart</strong>.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_insert_result.png" alt="The new slide" width="701" height="312" /></li><li> </li></ol><p style="text-align: left;">To change the layout of an existing slide, click the <strong>Layout</strong> command, then choose the desired layout.</p><img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_insert_change.png" alt="Applying a new layout to an existing slide" /><p style="text-align: left;">To quickly add a slide that uses the same layout as the selected slide, click the <strong>top half</strong> of the <strong>New Slide</strong> command.</p><img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_insert_top.png" alt="Inserting a new slide with the same layout" /><h3 style="text-align: left;">Organizing slides</h3><p style="text-align: left;">PowerPoint presentations can contain as many slides as you need. The <strong>Slide Navigation pane</strong> on the left side of the screen makes it easy to <strong>organize</strong> your slides. From there, you can <strong>duplicate</strong>, <strong>rearrange</strong>, and <strong>delete</strong> slides in your presentation.</p><img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_intro2.jpg" alt="The Slide Navigation pane" /><h4 style="text-align: left;">Working with slides</h4><ul style="text-align: left;"><li><strong>Duplicate slides</strong>: If you want to copy and paste a slide quickly, you can <strong>duplicate</strong> it. To duplicate slides, select the slide you want to <strong>duplicate</strong>, right-click the mouse, and choose <strong>Duplicate Slide</strong> from the menu that appears. You can also duplicate <strong>multiple slides</strong> at once by selecting them first.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_duplicate.jpg" alt="Duplicating slides" /></li><li><strong>Move slides</strong>: It's easy to change the <strong>order</strong> of your slides. Just click and drag the <strong>desired slide</strong> in the Slide Navigation pane to the desired position.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_move.jpg" alt="Moving a slide" /></li><li><strong>Delete slides</strong>: If you want to remove a slide from your presentation, you can <strong>delete</strong> it. Simply select the slide you want to delete, then press the <strong>Delete</strong> or <strong>Backspace </strong>key on your keyboard.</li></ul><h4 style="text-align: left;">To copy and paste slides:</h4><p style="text-align: left;">If you want to create several slides with the same layout, you may find it easier to <strong>copy and paste</strong> a slide you've already created instead of starting with an empty slide.</p><ol style="text-align: left;"><li>Select the <strong>slide</strong> you want to copy in the Slide Navigation pane, then click the <strong>Copy</strong> command on the <strong>Home</strong> tab. You can also press <strong>Ctrl+C </strong>on your keyboard.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_copy.jpg" alt="Selecting a slide and clicking the Copy command" /></li><li>In the Slide Navigation pane, click just below a slide (or between two slides) to choose a paste location. A <strong>horizontal insertion point</strong> will appear.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_location.jpg" alt="Choosing a paste location" /></li><li>Click the <strong>Paste</strong> command on the <strong>Home</strong> tab. You can also press <strong>Ctrl+V </strong>on your keyboard.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_paste.jpg" alt="Clicking the Paste command" /></li><li>The slide will appear in the selected location.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_result.jpg" alt="The pasted slide" /></li></ol><h3 style="text-align: left;">Customizing slide layouts</h3><p style="text-align: left;">Sometimes you may find that a slide layout doesn't exactly fit your needs. For example, a layout might have too many—or too few—placeholders. You might also want to change how the placeholders are arranged on the slide. Fortunately, PowerPoint makes it easy to adjust slide layouts as needed.</p><h4 style="text-align: left;">Adjusting placeholders</h4><ul style="text-align: left;"><li><strong>To select a placeholder</strong>: Hover the mouse over the edge of the placeholder and click (you may need to click the text in the placeholder first to see the border). A selected placeholder will have a <strong>solid</strong> <strong>line</strong> instead of a dotted line.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_placeholders_select.png" alt="Selecting a placeholder" /></li><li><strong>To move a placeholder</strong>: Select the placeholder, then click and drag it to the desired location.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_placeholders_move.png" alt="Moving a placeholder" /></li><li><strong>To resize a placeholder</strong>: Select the placeholder you want to resize. <strong>Sizing handles</strong> will appear. Click and drag the <strong>sizing handles</strong> until the placeholder is the desired size. You can use the corner sizing handles to change the placeholder's <strong>height</strong> and <strong>width</strong> at the same time.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_placeholders_resize.png" alt="Resizing a placeholder" /></li><li><strong>To delete a placeholder</strong>: Select the placeholder you want to delete, then press the <strong>Delete</strong> or <strong>Backspace</strong> key on your keyboard.</li></ul><h4 style="text-align: left;">To add a text box:</h4><p style="text-align: left;">Text can be inserted into both <strong>placeholders</strong> and <strong>text boxes</strong>. Inserting <strong>text boxes</strong> allows you to add to the slide layout. Unlike placeholders, text boxes always stay in the same place, even if you change the theme.</p><ol style="text-align: left;"><li>From the <strong>Insert</strong> tab, select the <strong>Text</strong> <strong>Box</strong> command.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_box_ribbon.png" alt="Clicking the Text Box command" /></li><li>Click and drag to draw the text box on the slide.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_box_drag.png" alt="Drawing the text box" /></li><li>The text box will appear. To add text, simply click the text box and begin typing.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_box_result.png" alt="The new text box" /></li></ol><h4 style="text-align: left;">Using blank slides</h4><p style="text-align: left;">If you want even more control over your content, you may prefer to use a <strong>blank slide</strong>, which contains no placeholders. Blank slides can be customized by adding your own text boxes, pictures, charts, and more.</p><ul style="text-align: left;"><li>To insert a blank slide, click the bottom half of the <strong>New Slide </strong>command, then choose <strong>Blank</strong> from the menu that appears.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_blank_slide2.png" alt="Inserting a blank slide" /></li></ul><p style="text-align: left;">While blank slides offer more flexibility, keep in mind that you won't be able to take advantage of the predesigned layouts included in each theme.</p><h4 style="text-align: left;">To play the presentation:</h4><p style="text-align: left;">Once you've arranged your slides, you may want to <strong>play</strong> your presentation. This is how you will present your slide show to an audience.</p><ol style="text-align: left;"><li>Click the <strong>Start From Beginning </strong>command on the Quick Access Toolbar to see your presentation.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_start_beginning2.png" alt="Clicking the Start From Beginning command" /></li><li>The presentation will appear in full-screen mode.</li><li>You can advance to the next slide by <strong>clicking your mouse</strong> or pressing the <strong>spacebar</strong> on your keyboard. You can also use the <strong>arrow keys</strong> on your keyboard to move forward or backward through the presentation.</li><li>Press the <strong>Esc</strong> key to exit presentation mode.</li></ol><p style="text-align: left;">You can also press the <strong>F5</strong> key at the top of your keyboard to start a presentation.</p><h3 style="text-align: left;">Customizing slides</h3><h4 style="text-align: left;">To change the slide size:</h4><p style="text-align: left;">By default, all slides in PowerPoint 2013 use a<strong> 16</strong><strong>-</strong><strong>by-9</strong>—or <strong>widescreen</strong>—aspect ratio. You might know that widescreen TVs also use the 16-by-9 aspect ratio. Widescreen slides will work best with widescreen monitors and projectors. However, if you need your presentation to fit a <strong>4-by-3</strong> screen, it's easy to change the slide size to fit.</p><ul style="text-align: left;"><li>To change the slide size, select the <strong>Design</strong> tab, then click the <strong>Slide Size</strong> command. Choose the desired slide size from the menu that appears, or click <strong>Custom Slide Size</strong> for more options.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_slide_size.png" alt="Choosing a slide size" /></li></ul><h4 style="text-align: left;">To format the slide background:</h4><p style="text-align: left;">By default, all slides in your presentation use a <strong>white background</strong>. It's easy to change the background style for some or all of your slides. Backgrounds can have a <strong>solid</strong>, <strong>gradient</strong>, <strong>pattern</strong>, or <strong>picture</strong> fill.</p><ol style="text-align: left;"><li>Select the <strong>Design</strong> tab, then click the <strong>Format</strong> <strong>Background</strong> command.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_background_ribbon.png" alt="Clicking the Format Background command" /></li><li>The <strong>Format Background</strong> pane will appear on the right. Select the desired fill options. In our example, we'll use a <strong>Solid</strong> <strong>fill</strong> with a <strong>light gold</strong> color.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_background_pane.png" alt="Choosing the background fill options" /></li><li>The background style of the selected slide will update.</li><li>If you want, you can click <strong>Apply to All</strong> to apply the same background style to all slides in your presentation.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_background_result.jpg" alt="Clicking Apply to All" /></li></ol><h4 style="text-align: left;">To apply a theme:</h4><p style="text-align: left;">A theme is a <strong>predefined combination</strong> of colors, fonts, and effects that can quickly change the look and feel of your entire slide show. Different themes also use different <strong>slide layouts</strong>, which can change the arrangement of your existing placeholders. We'll talk more about themes later in our Applying Themes lesson.</p><ol style="text-align: left;"><li>Select the <strong>Design</strong> tab on the Ribbon, then click the <strong>More</strong> drop-down arrow to see all of the available themes.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_theme_ribbon.png" alt="Clicking the More drop-down arrow" /></li><li>Select the <strong>desired theme</strong>.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_theme_menu.png" alt="Selecting a theme" /></li><li>The theme will be applied to your <strong>entire presentation</strong>.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_theme_result.jpg" alt="The applied theme" width="701" height="302" /></li></ol><p style="text-align: left;">Try applying a few themes to your presentation. Some themes will work better than others, depending on your content.</p><h4 style="text-align: center;"><strong>♣ </strong><strong>Challenge! </strong><strong>♣ </strong></h4><ol style="text-align: left;"><li>Open our <a style="color: #ff00ff;" href="https://media.gcflearnfree.org/content/5c0923ae77c0500354728517_12_06_2018/powerpoint_slidebasics_practice.pptx"><strong>practice presentation</strong></a>.</li><li>Change the <strong>theme</strong> of the presentation.</li><li><strong>Delete</strong> slide 7. This slide should be blank.</li><li>Add a new slide with the <strong>Title and Content</strong> layout to the end of the presentation.</li><li>In the <strong>Title</strong> placeholder, type <strong>Adoption Event Dates</strong>.</li><li>Select the <strong>Content</strong> placeholder and delete it.</li><li><strong>Insert</strong> a text box and type <strong>July 17, 2017</strong> inside it.</li><li>Change the slide size to <strong>Standard (4:3)</strong>. A dialog box will appear asking if you want to maximize or ensure fit. Choose <strong>Ensure Fit</strong>.</li><li>When you're finished, your presentation should look something like this:</li></ol><p style="text-align: left;"> </p>
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