<h2>MS POWER POINT : TEXT BASICS & APPLYING THEME</h2>
<h2 style="text-align: center;"><strong>LESSION : MS POWER POINT TEXT BASICS</strong></h2><h3 style="text-align: center;"><strong>INTRODUCTION</strong></h3>If you're new to PowerPoint, you'll need to learn the basics of<strong> working with text</strong>. In this lesson, you'll learn how to <strong>cut</strong>, <strong>copy</strong>,<strong> paste</strong>, and <strong>format</strong> text.
Watch the video below to learn more about the basics of working with text in PowerPoint.
To select text:
Before you can move or arrange text, you’ll need to select it.
Click next to the text you want to select, drag the mouse over the text, then release your mouse. The text will be selected.
Copying and moving text
PowerPoint allows you to copy text that is already on a slide and paste it elsewhere, which can save you time. If you want to move text, you can cut and paste or drag and drop the text.
To copy and paste text:
Select the text you want to copy, then click the Copy command on the Home tab.
Place the insertion point where you want the text to appear.
Click the Paste command on the Home tab.
The copied text will appear.
To cut and paste text:
Select the text you want to move, then click the Cut command.
Place the insertion point where you want the text to appear, then click the Paste command.
The text will appear in the new location.
You can access the cut, copy, and paste commands by using keyboard shortcuts. Press Ctrl+X to cut, Ctrl+C to copy, and Ctrl+V to paste.
To drag and drop text:
Select the text you want to move, then click and drag the text to the desired location.
The text will appear in the new location.
Formatting and aligning text
Formatted text can draw your audience’s attention to specific parts of a presentation and emphasize important information. In PowerPoint, you have several options for adjusting text, including size and color. You can also adjust the alignment of the text to change how it is displayed on the slide.
Click the buttons in the interactive below to learn about the different commands in the Font and Paragraph groups.
Align Text
You can use these commands to align your text at the top, middle, or bottom of a placeholder or text box.
Use cut and paste or drag and drop to move the text Lower blood pressure between Companionship and Social opportunities.
Select the list of benefits and add italics.
Select the text Did you Know?, remove the boldface, and change the size to 36pt.
When you’re finished, your slide should look like this:
LESSION : MS POWER POINT APPLYING THEMES
INTRODUCTION
A theme is a predefined combination of colors, fonts, and effects. Different themes also use different slide layouts. You’ve already been using a theme, even if you didn’t know it: the default Office theme. You can choose from a variety of new themes at any time, giving your entire presentation a consistent, professional look.
Watch the video below to learn more about applying themes in PowerPoint.
What is a theme?
In PowerPoint, themes give you a quick and easy way to change the design of your presentation. They control your primary color palette, basic fonts, slide layout, and other important elements. All of the elements of a theme will work well together, which means you won’t have to spend as much time formatting your presentation.
Each theme uses its own set of slide layouts. These layouts control the way your content is arranged, so the effect can be dramatic. In the examples below, you can see that the placeholders, fonts, and colors are different.
If you use a unique slide layout—such as Quote with Caption or NameCard—then switch to a theme that does not include this layout, it may give unexpected results.
Every PowerPoint theme—including the default Office theme—has its own theme elements. These elements include:
Theme Colors: There are 10 themecolors, along with darker and lighter variations, available from every Color menu.
Theme Fonts: There are two theme fonts available at the top of the Font menu under Theme Fonts.
Theme Effects: These affect the preset shape styles. You can find shape styles on the Format tab whenever you select a shape or SmartArt graphic.
When you switch to a different theme, all of these elements will update to reflect the new theme. You can drastically change the look of your presentation in a few clicks.
If you apply a font or color that isn’t part of the theme, it won’t change when you select a different theme. This includes colors selected from the Standard Colors or More Colors options and fonts selected from All Fonts. Using non-theme elements can be useful when you want certain text to be a specific color or font, like a logo.
You can also customize themes and define theme elements yourself. To learn more, review our lesson on Modifying Themes.
Applying themes
All themes included in PowerPoint are located in the Themes group on the Design tab. Themes can be applied or changed at any time.
To apply a theme:
Select the Design tab on the Ribbon, then locate the Themes group. Each image represents a theme.
Click the More drop-down arrow to see all available themes.
Select the desired theme.
The theme will be applied to the entire presentation. To apply a different theme, simply select it from the Design tab.
Once you’ve applied a theme, you can select a variant for the theme from the Variants group. Variants use different theme colors while preserving a theme’s overall look.
<h2>MS POWER POINT : SAVING PRESENTATION</h2>
<h2 style="text-align: center;"><strong>LESSION : MS POWER POINT SLIDE BASICS</strong></h2><h3 style="text-align: center;"><strong>INTRODUCTION</strong></h3><p style="text-align: left;">Every PowerPoint presentation is composed of a series of <strong>slides</strong>. To begin creating a slide show, you'll need to know the basics of working with slides. You'll need to feel comfortable with tasks like <strong>inserting</strong> a new slide, <strong>changing the layout</strong> of a slide, <strong>arranging</strong> existing slides, <strong>changing the slide view</strong>, and <strong>adding notes</strong> to a slide.</p><p style="text-align: left;">Optional: Download our <strong><a style="color: #ff00ff;" href="https://media.gcflearnfree.org/content/5c0923ae77c0500354728517_12_06_2018/powerpoint_slidebasics_practice.pptx">practice presentation</a>.</strong></p><p style="text-align: left;">Watch the video below to learn more about slide basics in PowerPoint.</p><iframe src="https://www.youtube.com/embed/TZfcVbKJs1E?rel=0&showinfo=0" frameborder="0" allowfullscreen="allowfullscreen"></iframe><h4 style="text-align: left;">Understanding slides and slide layouts</h4><p style="text-align: left;">When you insert a <strong>new slide</strong>, it will usually have <strong>placeholders</strong> to show you where content will be placed. Slides have different <strong>layouts </strong>for placeholders, depending on the type of information you want to include. Whenever you create a new slide, you'll need to choose a slide layout that fits your content.</p><img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_understanding_layouts.png" alt="Different slide layouts" /><p style="text-align: left;">Placeholders can contain different types of content, including text, images, and videos. Many placeholders have <strong>thumbnail icons</strong> you can click to add specific types of content. In the example below, the slide has placeholders for the <strong>title</strong> and <strong>content</strong>.</p><img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_understanding_slides2.png" alt="A slide with empty placeholders" /><h4 style="text-align: left;">To insert a new slide:</h4><p style="text-align: left;">Whenever you start a new presentation, it will contain <strong>one slide</strong> with the <strong>Title Slide</strong> layout. You can insert as many slides as you need from a variety of layouts.</p><ol style="text-align: left;"><li style="text-align: left;">From the <strong>Home</strong> tab, click the <strong>bottom half</strong> of the <strong>New</strong> <strong>Slide</strong> command.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_insert_bottom.png" alt="Clicking the bottom half of the New Slide command" /></li><li style="text-align: left;">Choose the desired <strong>slide layout</strong> from the menu that appears.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_insert_layout.png" alt="Choosing a slide layout" /></li><li> </li><li style="text-align: left;">The new slide will appear. Click any <strong>placeholder</strong> and begin typing to add text. You can also click an <strong>icon</strong> to add other types of content, like a <strong>picture</strong> or <strong>chart</strong>.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_insert_result.png" alt="The new slide" width="701" height="312" /></li><li> </li></ol><p style="text-align: left;">To change the layout of an existing slide, click the <strong>Layout</strong> command, then choose the desired layout.</p><img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_insert_change.png" alt="Applying a new layout to an existing slide" /><p style="text-align: left;">To quickly add a slide that uses the same layout as the selected slide, click the <strong>top half</strong> of the <strong>New Slide</strong> command.</p><img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_insert_top.png" alt="Inserting a new slide with the same layout" /><h3 style="text-align: left;">Organizing slides</h3><p style="text-align: left;">PowerPoint presentations can contain as many slides as you need. The <strong>Slide Navigation pane</strong> on the left side of the screen makes it easy to <strong>organize</strong> your slides. From there, you can <strong>duplicate</strong>, <strong>rearrange</strong>, and <strong>delete</strong> slides in your presentation.</p><img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_intro2.jpg" alt="The Slide Navigation pane" /><h4 style="text-align: left;">Working with slides</h4><ul style="text-align: left;"><li><strong>Duplicate slides</strong>: If you want to copy and paste a slide quickly, you can <strong>duplicate</strong> it. To duplicate slides, select the slide you want to <strong>duplicate</strong>, right-click the mouse, and choose <strong>Duplicate Slide</strong> from the menu that appears. You can also duplicate <strong>multiple slides</strong> at once by selecting them first.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_duplicate.jpg" alt="Duplicating slides" /></li><li><strong>Move slides</strong>: It's easy to change the <strong>order</strong> of your slides. Just click and drag the <strong>desired slide</strong> in the Slide Navigation pane to the desired position.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_move.jpg" alt="Moving a slide" /></li><li><strong>Delete slides</strong>: If you want to remove a slide from your presentation, you can <strong>delete</strong> it. Simply select the slide you want to delete, then press the <strong>Delete</strong> or <strong>Backspace </strong>key on your keyboard.</li></ul><h4 style="text-align: left;">To copy and paste slides:</h4><p style="text-align: left;">If you want to create several slides with the same layout, you may find it easier to <strong>copy and paste</strong> a slide you've already created instead of starting with an empty slide.</p><ol style="text-align: left;"><li>Select the <strong>slide</strong> you want to copy in the Slide Navigation pane, then click the <strong>Copy</strong> command on the <strong>Home</strong> tab. You can also press <strong>Ctrl+C </strong>on your keyboard.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_copy.jpg" alt="Selecting a slide and clicking the Copy command" /></li><li>In the Slide Navigation pane, click just below a slide (or between two slides) to choose a paste location. A <strong>horizontal insertion point</strong> will appear.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_location.jpg" alt="Choosing a paste location" /></li><li>Click the <strong>Paste</strong> command on the <strong>Home</strong> tab. You can also press <strong>Ctrl+V </strong>on your keyboard.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_paste.jpg" alt="Clicking the Paste command" /></li><li>The slide will appear in the selected location.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_organizing_result.jpg" alt="The pasted slide" /></li></ol><h3 style="text-align: left;">Customizing slide layouts</h3><p style="text-align: left;">Sometimes you may find that a slide layout doesn't exactly fit your needs. For example, a layout might have too many—or too few—placeholders. You might also want to change how the placeholders are arranged on the slide. Fortunately, PowerPoint makes it easy to adjust slide layouts as needed.</p><h4 style="text-align: left;">Adjusting placeholders</h4><ul style="text-align: left;"><li><strong>To select a placeholder</strong>: Hover the mouse over the edge of the placeholder and click (you may need to click the text in the placeholder first to see the border). A selected placeholder will have a <strong>solid</strong> <strong>line</strong> instead of a dotted line.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_placeholders_select.png" alt="Selecting a placeholder" /></li><li><strong>To move a placeholder</strong>: Select the placeholder, then click and drag it to the desired location.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_placeholders_move.png" alt="Moving a placeholder" /></li><li><strong>To resize a placeholder</strong>: Select the placeholder you want to resize. <strong>Sizing handles</strong> will appear. Click and drag the <strong>sizing handles</strong> until the placeholder is the desired size. You can use the corner sizing handles to change the placeholder's <strong>height</strong> and <strong>width</strong> at the same time.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_placeholders_resize.png" alt="Resizing a placeholder" /></li><li><strong>To delete a placeholder</strong>: Select the placeholder you want to delete, then press the <strong>Delete</strong> or <strong>Backspace</strong> key on your keyboard.</li></ul><h4 style="text-align: left;">To add a text box:</h4><p style="text-align: left;">Text can be inserted into both <strong>placeholders</strong> and <strong>text boxes</strong>. Inserting <strong>text boxes</strong> allows you to add to the slide layout. Unlike placeholders, text boxes always stay in the same place, even if you change the theme.</p><ol style="text-align: left;"><li>From the <strong>Insert</strong> tab, select the <strong>Text</strong> <strong>Box</strong> command.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_box_ribbon.png" alt="Clicking the Text Box command" /></li><li>Click and drag to draw the text box on the slide.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_box_drag.png" alt="Drawing the text box" /></li><li>The text box will appear. To add text, simply click the text box and begin typing.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_box_result.png" alt="The new text box" /></li></ol><h4 style="text-align: left;">Using blank slides</h4><p style="text-align: left;">If you want even more control over your content, you may prefer to use a <strong>blank slide</strong>, which contains no placeholders. Blank slides can be customized by adding your own text boxes, pictures, charts, and more.</p><ul style="text-align: left;"><li>To insert a blank slide, click the bottom half of the <strong>New Slide </strong>command, then choose <strong>Blank</strong> from the menu that appears.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_blank_slide2.png" alt="Inserting a blank slide" /></li></ul><p style="text-align: left;">While blank slides offer more flexibility, keep in mind that you won't be able to take advantage of the predesigned layouts included in each theme.</p><h4 style="text-align: left;">To play the presentation:</h4><p style="text-align: left;">Once you've arranged your slides, you may want to <strong>play</strong> your presentation. This is how you will present your slide show to an audience.</p><ol style="text-align: left;"><li>Click the <strong>Start From Beginning </strong>command on the Quick Access Toolbar to see your presentation.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_start_beginning2.png" alt="Clicking the Start From Beginning command" /></li><li>The presentation will appear in full-screen mode.</li><li>You can advance to the next slide by <strong>clicking your mouse</strong> or pressing the <strong>spacebar</strong> on your keyboard. You can also use the <strong>arrow keys</strong> on your keyboard to move forward or backward through the presentation.</li><li>Press the <strong>Esc</strong> key to exit presentation mode.</li></ol><p style="text-align: left;">You can also press the <strong>F5</strong> key at the top of your keyboard to start a presentation.</p><h3 style="text-align: left;">Customizing slides</h3><h4 style="text-align: left;">To change the slide size:</h4><p style="text-align: left;">By default, all slides in PowerPoint 2013 use a<strong> 16</strong><strong>-</strong><strong>by-9</strong>—or <strong>widescreen</strong>—aspect ratio. You might know that widescreen TVs also use the 16-by-9 aspect ratio. Widescreen slides will work best with widescreen monitors and projectors. However, if you need your presentation to fit a <strong>4-by-3</strong> screen, it's easy to change the slide size to fit.</p><ul style="text-align: left;"><li>To change the slide size, select the <strong>Design</strong> tab, then click the <strong>Slide Size</strong> command. Choose the desired slide size from the menu that appears, or click <strong>Custom Slide Size</strong> for more options.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_slide_size.png" alt="Choosing a slide size" /></li></ul><h4 style="text-align: left;">To format the slide background:</h4><p style="text-align: left;">By default, all slides in your presentation use a <strong>white background</strong>. It's easy to change the background style for some or all of your slides. Backgrounds can have a <strong>solid</strong>, <strong>gradient</strong>, <strong>pattern</strong>, or <strong>picture</strong> fill.</p><ol style="text-align: left;"><li>Select the <strong>Design</strong> tab, then click the <strong>Format</strong> <strong>Background</strong> command.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_background_ribbon.png" alt="Clicking the Format Background command" /></li><li>The <strong>Format Background</strong> pane will appear on the right. Select the desired fill options. In our example, we'll use a <strong>Solid</strong> <strong>fill</strong> with a <strong>light gold</strong> color.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_background_pane.png" alt="Choosing the background fill options" /></li><li>The background style of the selected slide will update.</li><li>If you want, you can click <strong>Apply to All</strong> to apply the same background style to all slides in your presentation.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_background_result.jpg" alt="Clicking Apply to All" /></li></ol><h4 style="text-align: left;">To apply a theme:</h4><p style="text-align: left;">A theme is a <strong>predefined combination</strong> of colors, fonts, and effects that can quickly change the look and feel of your entire slide show. Different themes also use different <strong>slide layouts</strong>, which can change the arrangement of your existing placeholders. We'll talk more about themes later in our Applying Themes lesson.</p><ol style="text-align: left;"><li>Select the <strong>Design</strong> tab on the Ribbon, then click the <strong>More</strong> drop-down arrow to see all of the available themes.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_theme_ribbon.png" alt="Clicking the More drop-down arrow" /></li><li>Select the <strong>desired theme</strong>.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_theme_menu.png" alt="Selecting a theme" /></li><li>The theme will be applied to your <strong>entire presentation</strong>.<img src="https://media.gcflearnfree.org/content/56cdcb2d6aa91513bce2d7c3_02_24_2016/slide_basics_theme_result.jpg" alt="The applied theme" width="701" height="302" /></li></ol><p style="text-align: left;">Try applying a few themes to your presentation. Some themes will work better than others, depending on your content.</p><h4 style="text-align: center;"><strong>♣ </strong><strong>Challenge! </strong><strong>♣ </strong></h4><ol style="text-align: left;"><li>Open our <a style="color: #ff00ff;" href="https://media.gcflearnfree.org/content/5c0923ae77c0500354728517_12_06_2018/powerpoint_slidebasics_practice.pptx"><strong>practice presentation</strong></a>.</li><li>Change the <strong>theme</strong> of the presentation.</li><li><strong>Delete</strong> slide 7. This slide should be blank.</li><li>Add a new slide with the <strong>Title and Content</strong> layout to the end of the presentation.</li><li>In the <strong>Title</strong> placeholder, type <strong>Adoption Event Dates</strong>.</li><li>Select the <strong>Content</strong> placeholder and delete it.</li><li><strong>Insert</strong> a text box and type <strong>July 17, 2017</strong> inside it.</li><li>Change the slide size to <strong>Standard (4:3)</strong>. A dialog box will appear asking if you want to maximize or ensure fit. Choose <strong>Ensure Fit</strong>.</li><li>When you're finished, your presentation should look something like this:</li></ol><p style="text-align: left;"> </p>
<h2>MS POWER POINT : SAVING PRESENTATION</h2>
<h2 style="text-align: center;"><strong>LESSION : MS POWER POINT SAVING PRESENTATION</strong></h2><h3 style="text-align: center;"><strong>Introduction</strong></h3>Whenever you create a new presentation in PowerPoint, you'll need to know how to <strong>save</strong> in order to access and edit it later. As with previous versions of PowerPoint, you can save files to your <strong>computer</strong>. If you prefer, you can also save files to <strong>the cloud</strong> using <strong>OneDrive</strong>. You can even <strong>export</strong> and <strong>share</strong> presentations directly from PowerPoint.
Watch the video below to learn more about saving and sharing PowerPoint presentations.
♣ Save and Save As
PowerPoint offers two ways to save a file: Save and Save As. These options work in similar ways, with a few important differences.
Save: When you create or edit a presentation, you’ll use the Save command to save your changes. You’ll use this command most of the time. When you save a file, you’ll only need to choose a file name and location the first time. After that, you can just click the Save command to save it with the same name and location.
Save As: You’ll use this command to create a copy of a presentation while keeping the original. When you use Save As, you’ll need to choose a different name and/or location for the copied version.
♣ About OneDrive
Most features in Microsoft Office, including PowerPoint, are geared toward saving and sharing documents online. This is done with OneDrive, which is an online storage space for your documents and files. If you want to use OneDrive, make sure you’re signed in to PowerPoint with your Microsoft account. Review our lesson on Understanding OneDrive to learn more.
♣ To save a presentation:
It’s important to save your presentation whenever you start a new project or make changes to an existing one. Saving early and often can prevent your work from being lost. You’ll also need to pay close attention to where you save the presentation so it will be easy to find later.
Locate and select the Save command on the QuickAccessToolbar.
If you’re saving the file for the first time, the Save As pane will appear in Backstageview.
You’ll then need to choose where to save the file and give it a file name. Click Browse to select a location on your computer. You can also click OneDrive to save the file to your OneDrive.
The Save As dialog box will appear. Select the location where you want to save the presentation.
Enter a file name for the presentation, then click Save.
The presentation will be saved. You can click the Save command again to save your changes as you modify the presentation.
You can also access the Save command by pressing Ctrl+S on your keyboard.
♣ Using Save As to make a copy
If you want to save a different version of a presentation while keeping the original, you can create a copy. For example, if you have a file named Client Presentation you could save it as Client Presentation 2 so you’ll be able to edit the new file and still refer back to the original version.
To do this, you’ll click the Save As command in Backstage view. Just like when saving a file for the first time, you’ll need to choose where to save the file and give it a new file name.
♣ To change the default save location:
If you don’t want to use OneDrive, you may be frustrated that OneDrive is selected as the default location when saving. If you find this inconvenient, you can change the default save location so This PC is selected by default.
Click the File tab to access Backstageview.
Click Options.
The PowerPoint Options dialog box will appear. Select Save, check the box next to Save to Computer by default, then click OK. The default save location will be changed.
♣ Using Auto Recover
PowerPoint automatically saves your presentations to a temporary folder while you are working on them. If you forget to save your changes or if PowerPoint crashes, you can restore the file using Auto Recover.
♣ To use Auto Recover:
Open PowerPoint. If autosaved versions of a file are found, the DocumentRecovery pane will appear.
Click to open an available file. The presentation will be recovered.
By default, PowerPoint autosaves every 10 minutes. If you are editing a presentation for less than 10 minutes, PowerPoint may not create an autosaved version.
If you don’t see the file you need, you can browse all autosaved files from Backstageview. Just select the File tab, click Manage Presentation, then choose Recover Unsaved Presentations.
♣ Exporting presentations
By default, PowerPoint presentations are saved in the .pptx file type. However, there may be times when you need to use another file type, such as a PDF or PowerPoint 97-2003 presentation. It’s easy to export your presentation from PowerPoint to a variety of file types.
PDF: This saves the presentation as a PDF document instead of a PowerPoint file.
Video: This saves the presentation as a video.
Package for CD: This saves the presentation in a folder along with the Microsoft PowerPoint Viewer, a special slide show player anyone can download.
Handouts: This prints a handout version of your slides.
Other file type: This saves in other file types, including PNG and PowerPoint 97-2003.
♣ To export a presentation:
In our example, we’ll save the presentation as a PowerPoint 97-2003 file.
Click the File tab to access Backstageview.
Click Export, then choose the desired option. In our example, we’ll select ChangeFileType.
Select a filetype, then click SaveAs.
The Save As dialog box will appear. Select the location where you want to export the presentation, type a file name, then click Save.
You can also use the Save as type drop-down menu in the Save As dialog box to save presentations in a variety of file types. Be careful to choose a file type others will be able to open.
♣ Sharing presentations
PowerPoint makes it easy to shareand collaborate on presentations using OneDrive. In the past, if you wanted to share a file with someone you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.
When you share a presentation from PowerPoint, you’re actually giving others access to the exact same file. This lets you and the people you share with edit the same presentation without having to keep track of multiple versions.
In order to share a presentation, it must first be savedtoyourOneDrive.
To share a presentation:
Click the File tab to access Backstageview, then click Share.
PowerPoint will return to Normal view and open the Share panel on the right side of the window. From here, you can invite people to share your document, see a list of who has access to the document, and set whether they can edit or only view the document.
Use Save As to create a copy of the presentation. Name the new copy Saving Challenge Practice. You can save it to a folder on your computer or to your OneDrive.
<h2>MS POWER POINT : ICREATING AND OPENING PRESENTATION</h2>
<h3 style="text-align: center;" tabindex="0" aria-label="Lesson Divider Lesson 3: Creating and Opening Presentations"><strong>Lesson 2: Creating and Opening Presentations</strong></h3> </p><h3 style="text-align: center;"><strong>Introduction</strong></h3><p>PowerPoint files are called <strong>presentations</strong>. Whenever you start a new project in PowerPoint, you'll need to <strong>create a new presentation</strong>, which can either be <strong>blank</strong> or from a <strong>template</strong>. You'll also need to know how to <strong>open an existing presentation</strong>.
Watch the video below to learn more about creating and opening presentations in PowerPoint.
To create a new presentation:
When beginning a new project in PowerPoint, you’ll often want to start with a new blank presentation.
Select the File tab to go to Backstage view.
Select New on the left side of the window, then click Blank Presentation.
A new presentation will appear.
To create a new presentation from a template:
A template is a predesigned presentation you can use to create a new slide show quickly. Templates often include custom formatting and designs, so they can save you a lot of time and effort when starting a new project.
Click the File tab to access Backstage view, then select New.
You can click a suggested search to find templates or use the searchbar to find something more specific. In our example, we’ll search for the keyword chalkboard.
Select a template to review it.
A preview of the template will appear, along with additional information on how the template can be used.
Click Create to use the selected template.
A new presentation will appear with the selected template.
It’s important to note that not all templates are created by Microsoft. Many are created by third-party providers and even individual users, so some templates may work better than others.
To open an existing presentation:
In addition to creating new presentations, you’ll often need to open a presentation that was previously saved. To learn more about saving presentations, review our lesson on Saving Presentations.
Select the File tab to go to Backstage view, then click Open.
Click Browse. You can also choose OneDrive to open files stored on your OneDrive.
The Open dialog box will appear. Locate and select your presentation, then click Open.
Most features in Microsoft Office, including PowerPoint, are geared toward saving and sharing documents online. This is done with OneDrive, which is an online storage space for your documents and files. If you want to use OneDrive, make sure you’re signed in to PowerPoint with your Microsoft account. Review our lesson on Understanding OneDrive to learn more.
To pin a presentation:
If you frequently work with the same presentation, you can pin it to Backstage view for easy access.
Select the File tab to go to Backstage view, then click Open. Your Recent Presentations will appear.
Hover the mouse over the presentation you want to pin, then click the pushpin icon.
The presentation will stay in the Recent presentations list until it is unpinned. To unpin a presentation, click the pushpin icon again.
Compatibility Mode
Sometimes you may need to work with presentations that were created in earlier versions of PowerPoint, like PowerPoint 2003 or PowerPoint 2000. When you open these types of presentations, they will appear in Compatibility Mode.
Compatibility Mode disables certain features, so you’ll only be able to access commands found in the program that was used to create the presentation. For example, if you open a presentation created in PowerPoint 2003, you can only use tabs and commands found in PowerPoint 2003.
In the image below, you can see at the top of the window that the presentation is in Compatibility Mode. This will disable some current PowerPoint features, including newer types of slide transitions.
To exit Compatibility Mode, you’ll need to convert the presentation to the current version type. However, if you’re collaborating with others who only have access to an earlier version of PowerPoint, it’s best to leave the presentation in Compatibility Mode so the format will not change.
You can review this support page from Microsoft to learn more about which features are disabled in Compatibility Mode.
To convert a presentation:
If you want access to the newer features, you can convert the presentation to the current file format.
Note that converting a file may cause some changes to the original layout of the presentation.
Click the File tab to access Backstage view.
Locate and select the Convert command.
The Save As dialog box will appear. Select the location where you want to save the presentation, enter a file name, and click Save.
The presentation will be converted to the newest file type.
Notice that the presentation opens in Compatibility Mode. Convert it to the current file format. If a dialog box appears asking if you would like to close and reopen the file in order to see the new features, choose Yes.
<h2>MS POWER POINT : INTRODUCATION </h2>
<h2 style="text-align: center;"><strong>Introduction</strong></h2>PowerPoint is a <strong>presentation program </strong>that allows you to create dynamic slide presentations. These presentations can include animation, narration, images, videos, and much more. In this lesson, you'll learn your way around the PowerPoint environment, including the <strong>Ribbon</strong>, <strong>Quick Access Toolbar</strong>, and <strong>Backstage view</strong>.
Watch the video below to learn more about getting started with PowerPoint.
About this tutorial
The procedures in this tutorial will work for all recent versions of Microsoft PowerPoint, including PowerPoint 2019, PowerPoint2016, and Office 365. There may be some slight differences, but for the most part these versions are similar. However, if you’re using an earlier version, you may want to refer to one of our other PowerPoint tutorials instead.
♦ The PowerPoint interface
When you open PowerPoint for the first time, the Start Screen will appear. From here, you’ll be able to create a new presentation, choose a template, and access your recently edited presentations. From the Start Screen, locate and select Blank Presentation to access the PowerPoint interface.
Click the buttons in the interactive below to become familiar with the PowerPoint interface.
Working with the PowerPoint environment
The Ribbon and Quick Access Toolbar are where you will find the commands to perform common tasks in PowerPoint. Backstage view gives you various options for saving, opening a file, printing, and sharing your document.
The Ribbon
PowerPoint uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, each with several groupsof commands. For example, the Font group on the Home tab contains commands for formatting text in your document.
Some groups also have a small arrow in the bottom-right corner that you can click for even more options.
Showing and hiding the Ribbon
The Ribbon is designed to respond to your current task, but you can choose to minimize it if you find that it takes up too much screen space. Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon to display the drop-down menu.
Auto-hide Ribbon: Auto-hide displays your workbook in full-screen mode and completely hides the Ribbon. To show the Ribbon, click the Expand Ribbon command at the top of screen.
Show Tabs: This option hides all command groups when they’re not in use, but tabs will remain visible. To show the Ribbon, simply click a tab.
Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open PowerPoint for the first time.
Using the Tell me feature
If you’re having trouble finding a command you want, the Tell Me feature can help. It works just like a regular search bar: Type what you’re looking for, and a list of options will appear. You can then use the command directly from the menu without having to find it on the Ribbon.
The Quick Access Toolbar
Located just above the Ribbon, the Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it includes the Save, Undo, Redo, and Start From Beginning commands. You can add other commands depending on your preference.
To add commands to the Quick Access Toolbar:
Click the drop-down arrow to the right of the Quick Access Toolbar.
Select the command you want to add from the drop-down menu. To choose from more commands, select More Commands.
The command will be added to the Quick Access Toolbar.
The Ruler, guides, and gridlines
PowerPoint includes several tools to help organize and arrange content on your slides, including the Ruler, guides, and gridlines. These tools make it easier to align objects on your slides. Simply click the checkboxes in the Show group on the View tab to show and hide these tools.
Zoom and other view options
PowerPoint has a variety of viewing options that change how your presentation is displayed. You can choose to view your presentation in Normal view, Slide Sorter view, Reading view, or Slide Show view. You can also zoom in and out to make your presentation easier to read.
Switching slide views
Switching between slide views is easy. Just locate and select the desired slide view command in the bottom-right corner of the PowerPoint window.
To learn more about slide views, review our lesson on Managing Slides.
Zooming in and out
To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the PowerPoint window. You can also select the + or –commands to zoom in or out by smaller increments. The number next to the slider displays the current zoom percentage, also called the zoom level.
Backstage view
Backstage view gives you various options for saving, opening, printing, and sharing your presentations. To access Backstage view, click the File tab on the Ribbon.
Click the buttons in the interactive below to learn more about using Backstage view.
You can review our lesson on Understanding OneDrive to learn more about using OneDrive.
Challenge!
Open PowerPoint and create a blank presentation.
Change the Ribbon Display Options to Show Tabs.
Click the drop-down arrow next to the Quick Access Toolbar and add New, Quick Print, and Spelling.
In the Tell me bar, type Shape and press Enter.
Choose a shape from the menu, then double-click somewhere on your slide.
Show the Ruler if it is not already visible.
Zoom the presentation to 120%.
When you’re finished, your presentation should look something like this:
Change the Ribbon Display Options back to Show Tabs and Commands.
Arvind Sen|May 27, 2021Sometimes you want to channel Scorsese, and other times you just need to edit a quick birthday video. Finding the best video editing software takes examining your budget, skill level, and the time you are willing to invest to become adept using it.
For some projects, you’ll want the best free video editing software, while others demand Blender, Adobe, or video tools geared specifically for YouTube or Facebook. Whatever your skill set is behind the camera, use our guide to find the top video editing software on the web.
Best video editing software for beginners
Do you just need to snap together something fast, with music and a few fades or cuts? You don’t need a huge time investment or to spend a lot doing video on your phone or for bits on Facebook and Twitter. You’ll cut, paste, and slo-mo to your heart’s content with these best low-cost and free video editing software options. Many of these programs start out with budget-boosting beginner versions, then let you grow into them as your skills improve.
1. HitFilm Express – best free video editing software
For the best of both worlds, HitFilm Express offers a mind-blowingly robust beginner platform for free, then lets you scale up to a full-featured paid version as needed. This is an all-around solid choice if you “just need to slap something together,” but you don’t want to be hamstrung later if your skills go Kubrick-level. This forever-free video editing software gets sky-high reviews from hundreds of professional reviewers and users alike. It’s stable, professional-grade, and offers 410+ effects, unlimited tracks and transitions, a built-in voice recorder, and full 2D and 3D compositing. Additional features:
Training mode for beginners
Personalizable interface
Threaded rendering for fast work
Masking and matting
Professional video formats
Animation tools
2. Adobe Premiere Elements – best paid video editing software for Windows beginners
Adobe Premiere has been the gold standard for video editors for decades. The Adobe Premiere Elements version is its light offering for beginners. It’s easy to learn, simple to use, and manages to pack in most of the special effects and tricks of the full-featured version.
You’ll pay less than $100 for this powerful piece of video editing software for Windows and Mac, but it’s a one-time buyout payment and not a subscription. Its new AI capability with Adobe Sensei technology learns your workflows to zap repetition, and lets you apply effects to selected portions of your videos, see them work in real-time, and clean up graininess or other issues with your masterpieces.
Additional features:
Motion titles
Automatically remix music to perfectly match movie length
Automatic editing that you can adjust to fit your tastes
Quick-edit mode for super-fast edits
Extract great photos easily
Learning mode
Dozens of fun, high-tech features
3. CyberLink PowerDirector 365 – best YouTube video editing software
If you want great video editing software with a low-cost subscription that updates to get better as you learn, check out CyberLink PowerDirector 365. Why pay a subscription when you could buy other options outright? Because the development team behind PowerDirector is always working on new, fun, and useful features. It’s easy to use, gets stratospheric review scores, and comes packed with tools like dynamic keyframes, easy animation, motion tracking, and Hollywood-style green screen editing. Additional features:
Easy to use
Image correction
4K preview
Instant color matching
Customizable motion graphic titles
4. Corel VideoStudio Pro – good video editing software for beginners
If you don’t like the free, beginner, and Adobe video editing software options above, Corel VideoStudio Pro is a strong runner-up. Its ratings from users and professional reviewers aren’t quite as high as our other picks, but it’s loaded with features, including 4K and 360-degree video editing, custom split screens, and image stabilization. It costs about the same as Adobe Premiere Elements and has a quick and easy learning curve. Its one drawback is a sometimes-buggy interface. Additional features:
Fast rendering
Multicam editing
Easy stop-motion animation tool
Instant video and color corrections
Included sound effects and royalty-free music
Easy audio and voiceover editing
5. Filmora9 – top video editing software for amateurs
If you’re a beginner and you plan to stay that way, but you still want great, full-featured video editing software you can use today, look no further than Wondershare Filmora9. This is built for the first-time video editor who wants an easy, out-of-the-box solution that compares to professional tools.
Filmora9 sells at the same price point as the other beginner tools on our list. And even though it’s not as comprehensive as our other picks, it has plenty of power for your needs if you don’t plan to go pro. It also comes with motion tracking, automation to cut out repetition, color-match, green screen, and tons of other goodies. Additional features:
Split screen
Creative transitions and motion elements
Color grading
Social media import/export
Image stabilization
Screen recording
Best video editing software for professionals
Already know your way around a keyframe? Want to unleash your inner Alfonso Cuarón? You need robust, full-featured video editing software on the order of Adobe Premiere Pro. Serious filmmakers require a comprehensive platform that can handle 8K video, integrate with other tools, and update frequently as media formats and techniques change and grow. Check out the best video editing software below for serious pros or those who will be soon.
1. Adobe Premiere Pro – best pro video editing software
Serious professionals have trusted Adobe Premiere Pro for over 20 years. This software takes the guesswork out of making great video content. It lets beginners make simple videos fast, and it gives pros an ever-evolving playground of new tools to discover. It’s got a clear, flexible, and fast interface with unlimited multicam angles and support for 360 VR content. You can pick it up for around $20 per month, or get it bundled with Photoshop, Illustrator, After Effects, and the 20+ apps of the powerful Adobe Creative Cloud for around $50 per month. Additional features:
Motion graphics templates
VR editing
Work on multiple projects at once
Easy collaboration
Simple workflow automation
Hardware-accelerated encoding
Automatically reformat videos for different screens
2. HitFilm Pro – top video editing software for serious creators
Both users and professional reviewers find a lot to geek out about in HitFilm Pro and give this powerful video editing software tool an aggregated 92% rating. It’s not quite as comprehensive as Adobe Premiere Pro, but it offers a shocking amount of functionality for a single (low) buyout price. Its free version is feature-rich and fun to learn on, too, so if you’re a one-day pro who wants to get in hassle-free, this is your huckleberry. Additional features:
Combined timelines for easy workflow
8K support
Real-time preview
Personalizable editing
Fast visual effects and features search
Speedy, threaded rendering
3. Corel VideoStudio Ultimate – top video editing software for professionals
There’s not much of a reason to look beyond Adobe Premiere and HitFilm Pro when it comes to powering your next video project. However, Corel VideoStudio Ultimate takes the already-sound tools of the company’s “Pro” version and doubles-down with powerful features, premium video effects packs, and other add-ons. You’ll get up to 2,000 pro-level filters and effects, plus a multicam editing module that lets you work with 6 clips at a time vs the 4 video files in the Pro version. Additional features:
Video mask creator
Full-color grading
3D titling editor
Advanced image stabilization
4. KineMaster – best mobile video editor for pros
If you’re a pro on the go, you’ll love KineMaster mobile video editing software. When you can’t lug your Premiere workstation with you, KineMaster’s iPhone, Android, and Chromebook versions will stun you with their powerful features, 4K support, layers, blending, and chroma key tools. This is a fantastic editor for all stripes of mobile platforms. Additional features:
8 blending modes for artistic effects
Reverse tool for easy in-camera transitions
Simple compositing
Up to 60 fps
Easy social media sharing interface
5. VSDC – pro video editing software for presentations
Sometimes you just need a good, simple video for presentations, and that’s where VSDC shines. To be fair, this is an excellent piece of software for any video editor, but if you’re a pro, you’re better off choosing the aforementioned Adobe Premiere or HitFilm Pro. Where VSDC wins is in its low price point and streamlined workflow. This tool makes it super-simple to add charts and annotations to your video clips, so conferences and collaboration are clear and visual. Additional features:
Free updates add features regularly
Image stabilization
Masking and blending
Suite of video and audio effects
6. DaVinci Resolve 17 – best free video editor for pros
For free, stunningly feature-rich video editing for professional filmmakers, DaVinci Resolve 17 can’t be beat. Even the pro version is a buyout $299, making it the least expensive pro-level tool on our list. A favorite of Hollywood pros, this Emmy-winning tool cuts, edits, color-corrects, and adds effects on par with the best software on the market. Additional features:
Pro-grade audio editor
Wide-format support
GPU/CPU accelerated effects
AI-powered face recognition, object detection, and smart reframing
Note: This guide ranks the top video editing software for Windows. Mac and Linux users will benefit from more research. If you’re an Apple devotee, your best options are iMovie for the casual user and Final Cut Pro for the more serious pro, though many Apple fans spring for Adobe Premiere.
Summary
The best video editing software for you depends on your workflow. HitFilm Express is an excellent free-forever video editor, while Adobe Premiere Pro is the tool of choice for those who make their living from the silver screen. The other options on our list above cover free, amateur, and presentation video editing tools for home and business use. About the author : Arvind Sen is a contributing writer for SHALA SUGAM. Arvind is an student and a regular contributor to Boys’ Life and Scouting magazines. His work is featured in Arvind Acadamey, FastCompany, and many more.
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